More real results - project meetings perfectly organized

Effective project meetings are a vital aspect of a successful project. We know from experience that projects run best if the partners – or at least some of them – personally meet once or twice a year to discuss the current progress and next steps.

Here you can also count on us because concentris brings in a team of professional event organisers. From small and personal project meetings to large international conferences, we always relieve you of this by organising with care. We are in close contact with professional business hotels and local social programme organisers all over Europe. Apart from this, we like to plan, organise and, together with you, make your meeting a success to the last detail.

Our conference services in detail:

Internal meetings


Drafting of the agenda and thematic focuses

Search for hotels, negotiation of rates and bookings

Organisation of catering and social programmes

On-site support

The co-ordinator’s support with regard to compliance with decision- making rules according to the consortium agreement

Meeting minutes

Cost calculation and billing

In addition for large conferences

Call for abstracts, abstract book

Conference announcements and advertising (adverts, posters, bulk mailings)

Registration handling and conference fees

Your benefits from concentris

  • Your meeting gets the right setting: You define the contents – we find a suitable hotel, a charming restaurant and the right local partners.
  • We take care of details which make you successful: You know the date – we know the best way to reach the hotel, the seating arrangements in the meeting room and the password for the internet.
  • More time and still very productive: You work at your institute until the last minute – we prepare everything according to your wishes in-situ.
  • Have a clear head for more important things: During the conference you give lectures and chair the scientific discussions – we take care of the minutes, the compliance with formal decision-making rules and your project partner’s lost suitcase!
What our clients say
“Congratulations to you, Maggie and Andrea, for the perfect organization of the EMIF GA meeting in Budapest.”
“…thank's a lot - I really highly appreciate all your detailed preparation before the meeting and organisation/support during the meeting - it was perfect!”
“I would like to thank you again for the perfect organisation of our GA-Meeting last week in Copenhagen. It is really great if you can count on a team that takes care of everything. […] and I can focus on the WP updates and on the science. It's great to have concentris as project office in the StemBANCC project!”